If you run group-based services — like classes, events, or webinars — your needs are very different from someone booking 1:1 calls. You’re managing capacity limits, handling multiple registrants, offering time slots, and possibly taking payments, all while trying to stay organized and look professional.
The good news? Several scheduling tools have stepped up with features made for group-based businesses. Below, we’ll walk through some of the best scheduling apps for coaches, wellness providers, educators, and entrepreneurs who host classes, events, or webinars — even if you’re just getting started.
Why Typical Schedulers Fall Short for Events
Many well-known scheduling apps are optimized for solo meetings — think sales calls, discovery calls, or one-on-one sessions. But if you want to manage group signups, recurring classes, or live events, you’ll likely hit some frustrating limitations:
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No group booking or class size controls
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Clunky payment options for multi-person events
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Limited branding or registration customization
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No built-in reminders or email automations for multiple attendees
To host a seamless class or event, you need a scheduler that supports group logistics out of the box — or at least integrates smoothly with your email and payment tools.
What to Look For in an Event-Friendly Scheduler
Before we get to our picks, here are a few must-have features when choosing scheduling software for group-based services:
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Class or event capacity limits
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Automated confirmations and reminders for all registrants
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Recurring event options
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Custom registration forms or questions
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Mobile-friendly booking experience
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Built-in or integrated payments (Stripe, PayPal, etc.)
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Branding and calendar embed options
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Timezone management (especially for webinars or online events)
Top Scheduling Tools for Classes, Webinars, or Group Sessions
SimplyBook.me
Best for: Wellness providers, coaches, or local business owners running classes or group sessions
SimplyBook.me shines when it comes to customization. You can create a branded booking site, set attendee limits, accept payments, and even send automated reminders. It also integrates with Zoom, Google Meet, and payment gateways like Stripe.
Use Case: A yoga teacher offering weekly in-person or virtual classes can easily manage class sign-ups, take payment upfront, and keep participants in the loop — all in one place.
Pricing starts with a free plan; paid tiers unlock more bookings, custom features, and integrations.
Book Like a Boss
Best for: Creators, coaches, and educators who want to sell classes, workshops, or VIP days
This tool offers a clean, well-branded interface with the ability to host group events, sell bundles or classes, and even upsell. The interface is intuitive and it supports Stripe/PayPal.
Use Case: A marketing coach running a live group session each month could list it like a product, manage sign-ups, and automate follow-up easily.
No free plan; monthly pricing starts competitively.
Simply Schedule Appointments (WordPress only)
Best for: Coaches or instructors who run their website on WordPress
SSA is a self-hosted plugin that gives you full control over your booking system. It offers group appointments, buffers between classes, and integrates well with Zoom. Being on WordPress means you fully own the experience — helpful if you're privacy-conscious or like to control the branding.
Use Case: A nutritionist offering recurring live workshops can build a seamless booking flow right into their site.
Annual pricing; no ongoing monthly fees.
HoneyBook (for more complex service providers)
Best for: Event hosts or creatives who want to combine scheduling, contracts, and payments in one
HoneyBook isn’t built just for scheduling — it’s an all-in-one clientflow tool. But it includes solid scheduling features for events, plus invoicing, form collection, and automations.
Use Case: A wedding planner hosting monthly Q&A webinars for prospective clients could automate the whole process in one place.
Free trial available; monthly plans begin at $19/mo when billed annually.
Final Thoughts: Choose Based on How You Work
There’s no one-size-fits-all tool when it comes to scheduling — especially for classes, webinars, or events. If you’re prioritizing:
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Flexibility + branding → Book Like a Boss
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WordPress integration → Simply Schedule Appointments
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Done-for-you all-in-one service → HoneyBook
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A highly customizable scheduler with a free tier → SimplyBook.me
Each of these options can save you hours of admin work, improve your attendee experience, and help you grow your business faster.
Curious what will work best for your business model?
Check out our Scheduling Software Directory to compare features, pricing, and best use cases.
Book Like a Boss
SimplyBook.me
HoneyBook
Simply Schedule Appointments