How to Set Up HoneyBook to Accept Payments Seamlessly From Your Clients

Running a business means wearing many hats — and getting paid on time is one of the most important. But chasing invoices, dealing with scattered payment tools, and manually tracking who’s paid can quickly eat into the time you’d rather spend serving clients.

HoneyBook solves that problem by giving you a single, streamlined platform where you can book clients, send contracts, and accept payments — all without switching between multiple apps. If you’ve ever wished you could close the gap between “yes, I’m in” and “payment received,” this guide will show you exactly how to set up HoneyBook to make that process seamless.

Why HoneyBook Makes Getting Paid Easier

HoneyBook is an all-in-one client management tool designed for coaches, creatives, consultants, and service-based business owners. It handles the entire client journey — from first inquiry to final payment — so you don’t have to cobble together different apps.

The standout benefit? Payments are built right into your workflow. This means you can:

• Automatically request payment when a contract is signed.

• Offer flexible payment schedules.

• Accept credit cards, debit cards, and bank transfers.

• Track all transactions in one place.

Instead of sending a PDF invoice from one tool, a contract from another, and a payment link from yet another, HoneyBook lets you send a single, branded file that does it all.

Step-by-Step: Setting Up Payments in HoneyBook

Setting up payments in HoneyBook is straightforward. Here’s how to do it:

1. Create or Update Your Payment Settings

• Go to Company Settings in your HoneyBook dashboard.

• Under Payments, connect your business bank account for deposits.

• Choose your accepted payment types (credit/debit cards, ACH bank transfers).

• Set your payment policy (due upon receipt, due on a specific date, or split into installments).

2. Build a Branded Invoice

• Create a new invoice or use one of HoneyBook’s templates.

• Add your services or packages with clear descriptions and pricing.

• Customize your branding (logo, colors, fonts) so the invoice feels professional and on-brand.

3. Attach a Contract (Optional but Recommended)

• HoneyBook allows you to send a contract alongside the invoice.

• Clients can sign and pay in the same session — no need for back-and-forth emails.

4. Send and Automate

• Send the invoice via HoneyBook’s client portal or email.

• Turn on automated payment reminders to reduce late payments.

How HoneyBook Compares to Other Tools

While HoneyBook is designed for the full client journey, some alternatives focus on specific pieces:

• TidyCal — Great for simple appointment scheduling, but requires a separate payment processor.

• Setmore — Offers free scheduling with payment add-ons, but not as integrated with contracts and proposals.

• SimplyBook.me — Very flexible booking options, but more suited for appointment-heavy businesses than multi-service creatives.

If your priority is having everything — scheduling, contracts, and payments — in one place, HoneyBook often wins because it reduces the number of tools you need to manage.

Common Questions About HoneyBook Payments

1. Can I accept international payments?
HoneyBook currently supports payments in the U.S. and Canada. For global clients, you may need to use PayPal or Wise alongside it.

2. Are there fees?
Yes — like most payment processors, HoneyBook charges a small percentage per transaction. The exact rates are listed on their website and are competitive with Stripe or Square.

3. How fast do payments hit my account?
Deposits typically take 2–3 business days.

Pricing Overview

HoneyBook’s plans start with all-in-one features, including payments, at a flat monthly or annual rate.

💡 Tip: Check their official site for the most up-to-date pricing, as promotions and seasonal offers can vary.

If you’re already paying separately for invoicing software, a contract tool, and a payment processor, HoneyBook’s single subscription can often be more cost-effective.

Final Thoughts

If you’ve been juggling multiple apps to invoice clients, send contracts, and track payments, HoneyBook’s integrated approach can save you hours every month — and help you get paid faster.

You can explore HoneyBook’s payment setup in just a few minutes and have your first branded invoice sent before the day’s over.

Give it a try and see how much smoother your client onboarding becomes when payments are built into the process.